Program Specialist
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- West Georgia Technical College - WGTC
- 📅
- Apr 23, 2024 Post Date
Job Summary
The Program Specialist is supervised by the divisional Academic Dean located on the same respective campus. The responsibilities of this position relate to day and evening programs, with primary support for all faculty.
Essential Functions
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
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Supports Division Dean/Associate Dean/Campus Instructional Coordinator · Assists Instructional Coordinator with the recruitment and recommendations of campus adjunct faculty each semester and communicates with the appropriate Dean/Associate Dean; · Assists Instructional Coordinator with a general orientation for new adjunct faculty · Assists Dean and/or Associate Dean with specific division reports as requested (Degree Works, Knowledge Management System, Banner etc...) |
(30%) |
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Scheduling/Banner Reporting · Coordinates the development of the class schedule by campus/division to include dual enrollment each semester with final approval of each divisional schedule provided by the respective Academic Dean; creates semester campus schedule in Banner; · Enters no-shows in Banner for adjunct faculty and checks for entry of grades at the end of the semester. |
(25%) |
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General Support of Campus ·Post current classroom schedules each semester; post current campus communication on bulletin boards and throughout campus. ·Assists instructors with administrative tasks when asked ·Assists students as needed in support of the advisement/registration process; |
(40%) |
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·Demonstrates a willingness to be of service and assists students, coworkers and the general public with questions, concerns, and processes in a pleasant and professional manner; ·Works closely with security to maintain a safe and secure environment that is conducive to learning; ·Assists with the day-to-day needs of assigned school |
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Other Duties As Assigned |
(5%) |
Competencies
· Knowledge of best practices, rules, and testing needs;
· Ability to break larger tasks into manageable smaller tasks;
· Oral and written communication skills;
· Skill in the operation of computers and job-related software programs;
· Skill in accurate recordkeeping;
· Organizational skills;
· Skills in interpersonal relations and in dealing with the public;
· Decision making and problem-solving skills.
Work Environment
This job operates in a professional office environment. This role routinely uses standard office equipment and technologies.
Physical Demands
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.
Position Type/Expected Hours of Work
This is a full-time administrative position. Work load is Monday-Friday with possible evenings or weekends based on needs.
Travel
Travel to other campuses is a possibility for meetings, trainings, professional development, etc.…
Required Education and Experience
*and*
Three (3) years of related work experience
Note: Experience may substitute for the degree on a year-for-year basis.
Preferred Education and Experience
- Two years of experience performing advanced level administrative support to an agency
Other Duties
Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.
